Oversee the daily operations of the UCLA Health Facilities department by providing support to staff and customers for all administrative needs such as:
· Financial
o Assist and ensure the submission all required documentation such as Vendor Quotes, Service Agreements, Sole Source Justifications, etc.
o Manage Requisitions, Purchase Orders and Invoices
· Operations
o Screening work requests submitted or verbally requested to ensure timely completion
o Provide trends to the facility manager and superintendents on timeliness of completion of work requests
o Ensure that all Joint Commission (TJC) documentation is completed on-time and present in appropriate binder.
o Maintain the hospital keying hierarchy and employee key records.
o Ensure department compliance with all applicable regulatory codes, standards, permits, and licenses. Submit or ensure submission of required documentation to the appropriate organization
o Ensure that all “Risk Assessments” and “Interim Life Safety Measures” (ILSM) have been initiated and completed as required. Maintain all documentation
· Personnel Management (HR); in collaboration with Central HR as needed
o Responsible for the onboarding and offboarding of all department employees. Submit all required documentation to the appropriate people/departments, as needed.
o Maintain accountability with Sr. Superintendents to ensure their direct reports comply with and complete all required HR competencies.
o Ensure 100% compliance with all departmental staff each month.
o Maintain satisfactory attendance and follow department protocols when notifying appropriate personnel in the event of any unscheduled absence.
Strong written and verbal communication skills.
Must be proficient in Microsoft Office suite.
Proficiency in AutoCAD, MS Project, Visio, and or Access a plus.
Work and education history demonstrating strong organizational and administrative experience.
Previous hospital experience required.
Proficient in reviewing compliance with current Joint Commission LS and EC standards.
3 years Hospital Administration experience
Professional attitude and behavior
Establishes/maintains productive, respectful working relationships by actively listening and providing open and honest communication in a professional manner.
Demonstrates appropriate interpersonal skills and cooperation with others. Follows through with commitments.
Full working knowledge of procedures and system; understands the business and establishes clear priorities for actions.
Takes initiative to ensure skills are current.
Demonstrates commitment and delivers high quality work in a timely manner; attentive to detail;continuously improves processes; committed to personal excellence.
Identifies problems and develops methods for resolving them.
Volunteers to lead initiatives or to help others
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
A PASSION FOR IMPROVING LIVES
Advance your career and experience true inspiration as you collaborate with an exceptional team of top clinicians. As an allied health professional at UCLA Health, you’ll enjoy ongoing opportunities for learning and development so you can continually enhance your skills while positively impacting our world-class patient care. Within our inclusive and supportive culture, you’ll take on unique, high-acuity cases for one of the most vibrant and diverse communities in the world. It’s the chance to bring your best to a variety of highly challenging situations.
If you’re ready to live out your passion and advance your clinical career, we invite you to explore opportunities throughout our system of award-winning hospitals and more than 280 community-based clinics throughout Southern California. We have openings in these areas:
● Clinical Lab & Pathology
● Imaging
● Pharmacy
● Phlebotomy
● Rehab
● Respiratory Therapy
● Social Work
No matter where you serve with UCLA Health, the cultural, recreational, and lifestyle advantages of our Southern California locations will elevate your standard of living.